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Constitutional
Rules
1. The Society shall be called "Australian Society for Reproductive
Biology".
2. The Object of the Society shall be to promote the study
of reproductive biology by the holding of an Annual Conference
and by the publication of the Proceedings thereof, or by any
such means as may from time to time be deemed appropriate.
3. The Society shall consist chiefly of, and be governed exclusively
by, Ordinary Members, who alone shall have power to elect
members and Officers and to change the Constitutional or the
Ordinary Rules.
4. Membership shall be open to professionally qualified workers
with an interest in this field, at the discretion of the Committee.
5. The Constitutional Rules of the Society shall not be altered
or added to either directly or indirectly by changes in the
Ordinary Rules, unless more than four-fifths of all the Ordinary
Members of the Society shall vote in favour of such changes.
Ordinary
Rules
1.
The Ordinary Rules of the Society shall not be changed unless
a two-thirds majority of the Ordinary Members who vote by
postal ballot is in favour of such a change. Notice of the
suggested change shall be given to the Secretary at least
two months before an Annual or Special General Meeting. Voting
papers shall be sent by the Secretary to all Ordinary Members
at least six weeks before the Annual or Special General Meeting
and returned to the Returning Officer appointed by the Committee
two weeks before such meeting.
2. The Officers of the Society shall consist of Chairperson,
Deputy Chairperson, Treasurer, and a Secretary. The present
Chairman shall, from the date of these amended rules thereafter
be known as the "Chairperson" of the Society. Any person who
is elected to the office of Deputy Chairperson shall hold
this office until the expiration of one year after the election
of the next Chairperson as Chairperson of the Society. Thereafter
an election for the Office of Deputy Chairperson shall be
conducted, subject to clause 17 of these Ordinary Rules, in
accordance with the provisions of clause 4 of these Ordinary
Rules so as to ensure, as far as is practicable, that election
for the office of Deputy Chairperson of the Society is conducted
in the year after the election of the Chairperson to ensure
continuity in the conduct of the business of the Society.
Any serving Deputy Chairperson will be eligible to stand for
election for the office of Chairperson when that position
becomes vacant or is the subject of an election under these
rules, in which event the Committee may then elect by ballot
an interim Deputy Chairperson who shall occupy that office
for one year.
3. The business of the Society shall be conducted by a Committee
of Ordinary Members of the Society consisting of the Officers
and four other Members. The Chairperson or Deputy Chairperson
of the Society shall preside at meetings of the Committee,
at which four members shall constitute a quorum. The Committee
shall have power to co-opt.
4. Subject to the provisions of clauses 2 and 17 of these
Ordinary Rules, Officers of the Society and other members
of the Committee shall be elected for a period of three years
for all elections conducted after the year 1995. All elections
shall be by a postal ballot of the Ordinary Members following
the procedure outlined in Ordinary Rule One. The Officers
and Ordinary Members of the Committee shall be eligible for
re-election subject to the limitation that they shall not
serve for more than six consecutive years as a member of the
Committee, with a maximum of three of those six years as any
one Officer of the Society. The Returning Officer appointed
by the Committee is to conduct the election of Officers of
the Society and is to receive postal ballots for this purpose.
5. Nominations for the Officers of the Society and other members
of the Committee may be put forward by the Committee, or by
any two Ordinary Members with the written consent of the candidates.
Nominations shall be sent to the Returning Officer appointed
by the Committee at least two months before the Annual General
Meeting.
6. The Chairperson or Deputy Chairperson, Secretary and Treasurer
shall present their reports at the Annual General Meeting.
Membership
7.
The Society shall consist of Ordinary Members and Honorary
Members.
8. Any Ordinary Member may propose candidates for membership
of the Society by sending to the Secretary, at least one month
before the Annual General Meeting, their names and a seconder
and statement of their qualifications for election.
9. The Committee shall nominate, from the names proposed by
Ordinary Members, candidates for election to the Society.
Rights and privileges of the Society shall be extended to
nominated candidates until the Annual General Meeting.
10. The candidates shall be elected by a ballot of Ordinary
Members, at the Annual General Meeting, or at a Special General
Meeting.
11. (a) For participation at the Annual Conference and in
the proceedings thereof co-authors who are not members of
the Society must be introduced by a member of the Society.
11. (b) The Committee shall be empowered to recommend the
removal of a member of the Society if it is considered that
the interests of the Society require it. Any such recommendation
shall be submitted to a General Meeting of the Society. If
two-thirds of the members present vote by a ballot in support
of the recommendation, the member in question shall thereupon
cease to be a member of the Society.
12. The Annual Ordinary Subscription, which shall include
the cost of the Proceedings of the Annual Meeting, shall be
determined for each successive year at each Annual General
Meeting. Age-retired members who have been members of the
Society for a minimum of five years shall pay a subscription
equal to one half of the current Ordinary Subscription. Ordinary
Members joining the Society after July 1st will, in the year
of joining, pay a subscription in value equal to half that
of the Annual Ordinary Subscription. Annual Subscription compounding
membership with the right to receive certain Journals and/or
official publications of the Society shall be determined by
the Committee from time to time. The Registration Fee for
the Annual Meeting shall be determined jointly by the Officers
of the Society and the Committee appointed to organise the
Annual Meeting.
13. Any member whose subscription is one year in arrears and
who has been duly notified of the fact by the Treasurer, shall
cease to be a member of the Society, but shall be eligible
for re-election.
14. The Treasurer shall collect the Annual Subscription and
shall submit an audited account of the finances of the Society
to the Annual General Meeting. The Committee may appoint an
agent to collect the Annual Subscription on behalf of the
Treasurer.
Meetings
15.
An Annual General Meeting shall be held at which the annual
business of the Society shall be transacted. A Special General
Meeting may be summoned at any time by the secretary on the
written request of ten Ordinary Members. At least six weeks
notice of the Annual or any Special Meeting and one week's
notice of the business to be transacted thereat, shall be
given.
State
Branches
16.
Members of the Society resident in a particular State are
invited to establish a State Branch, elect an Organising Committee
and arrange local meetings.
Transitional
Provisions
17.
(a) The incumbent Deputy Chairperson who occupies this office
on the date of the adoption of these amended Ordinary Rules
shall be eligible to stand for the office of Chairperson.
17. (b) As from 30 September 1997 the Committee shall consist
of the persons referred to in the schedule annexed hereto
who shall occupy the positions for the periods therein referred
to.
Schedule
The 1995 constition also included in its schedule a definition
of the Committee
elected at that AGM. This was a necessary transitional device
that also defined the dates on which the committee should
turn over.
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